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Questions to Ask | Talk to Your Boss7/25/2023 Do you feel like you’re not getting the guidance, clarity, or feedback you need from your manager in your one-on-one meetings? If so, redirect the focus by asking the right questions. The following is quick reading note:
Ask for guidance on tasks and projects:
Read the full article: "28 Questions to Ask Your Boss in Your One-on-Ones," by Steven G. Rogelberg et al.
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Making a Proposal7/25/2023 To make things happen, we have to win support beside ourselves. We need to create a proposal and persuade others to back it up. I will use an example proposal to to explain proposing steps that can give our ideas a high chance for success.
Idea: Build PMO consortium guiding project management standardization, risk management, and resource training. Persuade ourselves first. If we don’t believe in the ideas, we can’t persuade others. We need to be emotional readiness that truly believe what we will tell others. Data: Total project manager with turnover rate , current standard adoption rate. Give details. We can use the NRSL framework for four steps "Need, Root, Solution, Loss".
We can ask the following question when exploring to understand organization culture:
OBS, also known as Organizational Breakdown Structure, defines development, project management, budgeting, and project control. The OBS provides an organizational rather than a task-based perspective of the project. The OBS helps project managers to analyze the administrative relationship and use it to assign work and resources.
Consider the answers to the following questions when communicating the organization's vision and eventually helps bring the vision to life.:
Your product or service is created for your customers. Your customer is a mirror showing what you have done right or wrong. They also decide the success of your work. Therefore, learn something we get on dealing with customers.
Give great customer experiences. Great customer experiences come from you thinking about what you would need if you are in the place of your customers. Delight them. Make their life easier, happier, and more efficient. To truly take your customers' perspective, you need to understand them inside out, including analyzing their experience, situations, and desires. Pay attention to the details. Your empathy to customers will let you avoid unnecessary trouble with your customers. Design something that runs like a charm, beautiful that can lighten up their day. Make things simple. You would need more effort to make things simple yet valuable. Give your design and ideas to others when you love to use them yourself. Give them surprises and delights. Because most development leads are new to Agile, project manager needs to serve as the Scrum host and help development leads to implement Agile practices. The roles are:
Project Change Control7/1/2023 Change control is widely used in software development to mitigate the risk of code changes. It usually requires establishing a CCB (Change Control Board) that consists of subject matter experts and managers who can evaluate the impact of the change and decide if the change should be implemented or not. CCB's decision will involve considerations of technology, budget, schedule, or quality control requirements.
Don’t point out your manager’s problem directly. Mary got assigned to a volunteer project for 5 years in a local primary school which impacted her career development as a system engineer. She realized this was caused by directly pointing out her manager’s problems when asked for honest feedback. The manager was upset by the comments and stopped giving Mary opportunities. It’s never a good idea to point out the problem directly; instead, always use indirect feedback or offer solutions to address the problem differently to influence. Find a way for an audience can receive the message positively.
PMO Governance7/1/2023 PMO governance is about making sure PMO (#PMO) standards are being met. It is easy to define a standard in practice but its challenging to make it happen in the way it should be. Consequently, PMO Governance is a crucial indicator to show the maturity of a PMO office. The significant elements for a successful PMO governance are collaboration, visibility, and discipline. Discipline is required for any standard implementation, including regular oversights and constant follow-ups with the progress of the standard implementation. However, disciplined execution also needs consistent feedback with sincerity. Understand why teams do things differently from the standard and adopt the standard for better results and relationships. Visibility requires clear criteria and metrics prepared before implementation. The goal is to gain trust with PMO's expertise, demonstrate values, and encourage further adoption. Collaboration requires implementing standards with adaptation. PMO requires to operate with great empathy and flexibility to meet your application leaders' actual needs. Avoid unnecessary overheads and directly target results are the best way to gain support from the team, application leaders, and senior managers. Excellent PMO governance requires tons of experience. If you are new, you can learn from others by listening to the PMO community at (Linkedin for ideas and coming pitfalls).  |