PMO | Six Organizing Tips for New Project Managers

Project managers need to stay well organized to effectively lead project execution. Here are six tips for new project managers:

• Use a Notebook and Pen: Write down tasks that require your attention and take quick notes during meetings. This will help you focus on the discussion and create minutes shortly after the call.
• Maintain a Calendar Book: While electronic calendars are useful for scheduled appointments, a physical calendar book is handy for quickly planning and flipping through dates.
• Keep Your Desk Clean: Ensure your workspace contains only essential items: your computer, keyboard, notebook, pen, and calendar. A tidy desk promotes productivity.
• Follow the 2-Minute Rule: If you can complete a task in two minutes or less, do it immediately to prevent it from piling up.
• Add Buffer Time for Deadlines: When setting deadlines, include extra time to account for unexpected delays. Avoid pushing deadlines unless absolutely necessary.
• Limit eMail Reviews: Review your email only twice a day, and no more than that, to avoid unnecessary distractions.

By following these tips, project managers can enhance their organization and improve their efficiency in managing projects.

Interview Question: ​What are some organizational methods you feel are effective?
Organizing needs a system and has reason on why pick up each approach. Remember, fundamental organizing skill requires planning, prioritizing, and good time management. ​