PMO | An Example Daily Schedule for Projects Managers

Let's discuss how to structure our day as project managers. To begin, we must identify our goals, outline the path to achieving those goals, and create an immediate to-do list. With this foundation, we can start organizing our calendar.

First and foremost, prioritize personal growth, as it leads to ultimate happiness. Depending on the situation, aim to wake up early, around 5 or 6 a.m.. Use the quiet time before most people are awake to work on something meaningful that isn't directly related to our daily work. For instance, you can write a blog or contribute suggestions to our PMO website, which involves reading materials, exploring topics, reading books, reviewing accounts, and processing payments. This quiet time should be dedicated to our overarching life goals.

• 6:00(5:00) -7:00 a.m. – Personal Project 
• 8:00 -10:00 p.m. – Personal Project

Second, save time for meals and teatime or coffee breaks. 

• 7:00-8:00 a.m. – Breakfast with Family
• 10:00-10:30 a.m. – Morning Tea Break ( Quiet time to think) 
• 12:00-1:00 p.m. – Lunch with Colleagues
• 3:00-3:30 p.m. – Afternoon Tea Break
• 5:00-7:00 p.m. – Dinner with Family and Household Chores

Next, let's plan for work:

• 8:00-9:00 a.m. – Review the project status, define the scope of work, and decide which tasks to tackle for the day. Use this time to read incoming emails and clean up your inbox.
• 9:00-10:00 a.m. & 11:00 a.m.-12:00 p.m. – Focus on quiet work, including creating project plans, reviewing those plans, and following up on tasks
• 1:00-3:00 p.m. & 3:30-4:30 p.m. – Work on collaborative tasks in the afternoon, as people are generally more engaged. This includes scheduling meetings with team members and stakeholders for effective communication. Keep your calendar open so others can book meetings with you.
• 4:30-5:00 p.m.** – Wrap up the day by reviewing what has been accomplished, checking emails, addressing any challenges or blocking issues, and preparing for the next day's tasks.

Last, save some personal time. 

• 7:00-8:00 p.m. Family and Friends Time or Engaging in Activities to Help Each Other
• 10:00-10:30 p.m. Self-Care Time (whether that be spa time or relaxing with music)

​The calendar can be summarized as follows:

​Daily Schedule ​​

• ​6:00-7:00 a.m. – ✅ Personal Project  
• 7:00-8:00 a.m. – Breakfast with Family  
• 8:00-9:00 a.m. – Work: Review & Emails  
•  9:00-10:00 a.m. – Quiet Work Time
• 10:00-10:30 a.m. – Morning Tea Break  
• 10:30-12:00 p.m. – Focus Work  
• 12:00-1:00 p.m. – Lunch with Colleagues  
• 1:00-3:00 p.m. – Collaborative Work Time
• 3:00-3:30 p.m. – Afternoon Tea Break  
•  3:30-4:30 p.m. – Collaborative Work  
•  4:30-5:00 p.m. – Wrap-up & Plan Next Day  
•  5:00-7:00 p.m. – Dinner & Household  
•  7:00-8:00 p.m. – Family & Friends Time
• 8:00-10:00 p.m. –✅ Personal Project  
•  10:00-10:30 p.m. – Self-Care Time  

After structuring the day, we can secure personal time and quiet time. This helps ensure that others do not fill your calendar, allowing you to prioritize what truly matters and get things done efficiently. ​​create your own schedule and make it work for you,