​PMO | When to Record a Project Meeting

Project managers record the meeting to track conversation details, allow people who miss the session to catch up later or keep a historical record of the project decisions. Some PMs also use the recording to aid the creation of meeting minutes when you can't engage in discussion while keeping notes. 

It seems like recording the meeting can only help, but it is not. Putting the recording can make people feel formal and hesitate to raise questions or comments without preparation. Therefore, brainstorm sessions usually are not suitable for recording. You might also skip recording for team sync up because recording makes people feel judged. 

The recording meeting should not be too long because people generally are not good at watching lengthy videos. Therefore, the agenda and content of a recorded meeting need to be more prepared. The essence of the decision is empathy for meeting your participants and knowing what you need to achieve in the meeting. 

For meeting ethnic, you would need to announce your recording before it starts. If you need to record the session for meeting minute creation, you don't have to disclose it. You may record the session privately and delete the recording after you finish the minute creation.