Standard | Running an Agile Sprint Planning Meetings

 Sprint planning meeting creates a plan for Sprint in agile project management with engagement from product owners, scrum masters, and the development team. PMO suggests scrum master take ownership of the sprint planning meeting and follow the guidelines to run the Sprint planning. 

Before the Spring Planning Meeting

• Schedule a 1-hr session before the Sprint starts.
• Make the request in email for the team to get ready for the sprint planning meeting with (1) product owner providing the list of to-dos for the next Sprint, (2) all the team members logging all the tasks they are working on or planning to do with the up-to-date status, (3) dev manager assigning all the tasks to the dedicated team member. The goal is for the team to have a clear scope and prioritization and effectively estimate the workload during sprint planning. 

During the Sprint Planning Meeting

• Start from the big picture by confirming all preparations are complete, including tasks in the current sprints, tasks in the plan, and the backlog. 
• Confirm the Sprint objectives by going through the tasks requested by the product owner. The team understands the requirements and goes over the tasks in detail with the scope, impacts, and dependencies. 
• Going through the current task and planning for work for each person in the team. 
• Review the tasks per Epic to make sure the sprint objectives are met. 

After the Sprint Planning Meeting

• Send meeting minutes with a report of the tasks assigned and the decisions made.

After the Sprint planning, all new requests will have to go through the change control process. This helps The project team stay focused on the planned tasks.