PMO | The 10-Steps Project Facilitation

"Project management is the process of leading the work of a team to achieve all project goals within the given constraints. The primary constraints are scope, time, and budget." (Wikipedia)  Project managers create and execute project plans, but the coverage is beyond the plan. Many things can go wrong:

• The scope can change.
• The required time can be underestimated.
• The budget can be over the limit.
• The team has conflicts with different priorities or event personalities.

The project manager needs to keep the project on target with all these dynamics and uncertainty. This is the reality of project management. 

The 10-steps project standardization starts with (1) creating the project charter (also called the project summary) and (2) project onboarding documents which guide the project manager to establish the project control and (3) plan the project with a clear understanding of the project objective, timeline, stakeholders, and methods of execution. (4)The kick-off meeting officially announces the project and starts the project execution process. The process further (5) finalized the requirement and design before (6) development, ensured (7)comprehensive testing and (8) documentation, and governed the (9) production deployment before the (10) final project closure. In the closure, retrospectives collect feedback and learn from lessons and experiences.

The PMO leader should conduct 30-minute review meetings with the project manager to assess the Project Charter, Project Onboarding, Project Kick-off, and Closure.

​Reference

• ​HBR Project Management for Profit, By Joe Knight, Roger Thomas, Brad Angus, John Case