Productivity Challenge | Clarify Your Message (7)

​“Communication works for those who work at it.” – John Powell

Let's work on creating email content that looks professional and easy to read format.

​Day 1: Save Email Before Sending (30 minutes) 
First, let's avoid sending emails without a second read. Why? To answer this question, we need to look into what email is. Email is a type of written communication, so it's a permanent content record. You don't meet with the receivers, so it can be misinterpreted or forwarded to someone you didn't intend to share. Because of this, write emails with care, verify the message, check the format and spelling and use the right word and tone. Therefore, create a habit of saving an email in the Draft folder and let it sit for 1~2 hours before sending them out. This allows you to do a second review to avoid mistakes when sending them in a rush. 

After writing your emails today, save them in Draft first. After 1~2 hours, read again, confirm who it is sent to, and send all of them out. 

Day 2: Writing Professional Emails (30 minutes) 
Next, look at the daily critical emails and basic guidelines for Writing Professional Emails.

Day 3: Protect the Email Communication (30 minutes) 
Lastly, protect yourself when using emails by turning off your email application's Use Smart Address option to prevent email cyber-attacks. (Pay Attention to the Details)

You can tell us more about your experience. Here are some example topics that you can choose: 

• How about safe email first work for you? 
• What format change you'd like to have and what's not? 
• Any other questions that you have about email content? ​​

​Next Topic: Stay in Focus