Framework Thinking | Efficiency Improvements

Today, let's apply two thinking frameworks, Process Analysis, and Factor Analysis, to explore ways to enhance work efficiency.

Process analysis involves outlining the workflow and identifying the shortest path. The key step is to identify and optimize the critical path. Creating a PERT diagram can assist in this analysis.

Factor analysis allows us to break down the problem into limited factors. For efficiency, we can consider either improving outcome or reducing effort or both, considering efficiency as the ratio of outcome to effort (Efficiency=Outcome/Effort). It is crucial to clearly identify the desired results and establish measurements for quantity and quality. Reducing input involves eliminating unnecessary work by improving success rates, automation, simplifying steps, and expediting decision-making procedures.

Sometimes we assume that taking action is the key to improving efficiency. However, this perspective needs to consider that activities can also increase effort.

Another common misconception relates to complex task management. Many individuals create intricate task management and tracking systems, which often result in significant effort and time spent on updating task status, becoming overwhelming. Task management should be kept simple, focusing on achieving goals. It is essential to allocate more time for critical thinking and problem-solving rather than excessive task management.

By applying these frameworks and avoiding misconceptions, we can work towards improving efficiency practically and effectively.