How to Declutter Virtual Space

Cleaning up an office with the team is a proven team-building activity to enhance collaboration. We share an example activity plan where we apply the concept to a virtual team-building event. 

Prepare the communication
We need to set a slack channel for the team to brainstorm and discuss solutions during the activity. We also need to schedule a kick-off and a review web conference for all team members to get together. 

Assigning the tasks 
First, we need to decide what we need to clean up. The host can create a wishlist and the desired outcome. An example list can include:  

• Meeting cleaning up - review all project meetings and give critiques as needed and any suggestions to improve.
• Documentation clean up- review project summary to confirm all critical information is included; ensure all the design documents are in the right place; organize user documents in the project folder. 
• Emails - Pullout critical emails into a separate folder
• Text Messages - Pin critical messages in the slack channel for future reference 
• Team pictures - collect team pictures and put them into a separate folder. 

During the kick-off, the host can encourage new ideas, discuss the workload, and assign at least two people per team per task. Each team then works offline to get things done. In general, we give a 1-hour timeline for the team to work to avoid overthinking or burnout.

Review the result 
The team demonstrates the results in the review meeting and discusses how they did it, the new finding, and any future suggestions.

Collaboration is encouraged, such as contacting content owns for permission of changes. You can see some exciting interplay and results. 

The visual clean-up can take one day or 1-week depending on the size of the tasks. We suggest you start with something simple and small to entertain the group.